To remember during the meeting:
– Respect others – all members have equal rights
– Only one motion or question at a time may be considered
– Stay on schedule/follow the agenda
– Raise your hand to speak
– Listen when others are talking
– Ask questions if you don’t understand. You have the right to know what you are voting on and to discuss it before the vote.
Key words to know=
Abstain = to decide not to vote on a motion. To withhold your vote.
Adjourn = to end the meeting (done by President or VP if President not there) ex. “Meeting adjourned”
In Favor = you are “in favor” if you agree to a motion
Call to order = the start of the meeting (done by President or VP if President not there) ex. “Meeting Called to order”
Chairperson = person running the meeting. Usually the President or Vice President if the President is not there.
Debate = to discuss something further.
Motion = when you have something you want the chapter or board to vote on you make a motion (like officer elections, moving a meeting, changing by-laws, etc. ) ex “I motion that we change our meeting time to 6:30”
Motion Carried = a motion has enough votes to pass
Motion Defeated = a motion doesn’t have enough votes to pass
Motion Seconded = Someone else agrees with your motion and supports it. “I second that motion”.
Nominate = give a name for an office election. “I nominate____for President”
Opposed = you are “opposed” if you do not agree to a motion
Quorum = the number of members needed to be present at a meeting to hold a vote (most of voting members present)
Table an issue = When you decide to talk about or do something later – at your next ex. “I motion that we table/move officer elections until our next meeting”
Five basic steps to Parliamentary Procedure (Voting)
1) A motion is made
2) The motion is seconded
3) The chairperson asks if there is any discussion on the motion (this is the time to ask questions or talk about your concerns if you have any)
4) The motion is voted upon (Chairperson asks all in favor? All opposed? Any abstained?)
5) The motion is carried or defeated